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Strategies and Tools for Managing a Virtual Staff #ASE15

von | Aug. 2, 2015 | Admin, Affiliate Marketing, Events, Outsourcing, Privacy, Tools, Virtuelle Assistenz

  • Have a Plan
    • Define your company’s purpose
    • What are your gols for the next week, month, etc?
    • Document your plans
    • Determine hiring needs (new product or client, data)
    • Create an org chart with holes
    • Create a budget & schedule to fill openings
  • Hire Carefully
    • Job descriptions
    • Paid „tryouts“
    • Contractor vs Employee
    • Clear offer letters / contracts
    • Training
    • Be ready for a failure
    • Fire before wasting time „building a case“
  • Designate Systems
    • Phone (RingCentral & UberConference)
    • Email (Gmail)
    • Document handling (Google Drive)
    • Who has access to what? (LastPass)
    • Where do you get in touch with everyone? (Skype)
    • Tracking hours (HubStaff)
    • Tracking project progress (Asana)
  • Set Policies
    • Require the use of designated systems
    • Set expected work hours & what to do when you’re away
    • Vacation and sick days
    • Expenses
    • Event attendance
    • Social media / outward communications
    • Enforce the rules for everyone!
  • Communicate Constantly
    • Ongoing chat
    • Daily, Weekly, Monthly & Quarterly Standing Meetings/Messages
    • Demand inter and cross department meetings
    • Define meeting purposes and agendas
    • Create feedback loops
    • Annual reviews